At the behest of Top Management, a new Department to get future ready considering the past experiences, a talent pool of various departments culminated in the formation of Centralised Billing and Payment System in 2021. The vision of Future of AAI lies in focused Project Management, Automated Centralised Billing & Payments alongwith Convenience or Suvidha ie ease of doing work. To achieve AAI need to forge seamless integration of various AAI systems working in silos to benefit both internal and external stakeholders using the AAI Systems.
Building a New Department Centralized Billing System:
The Function and Purpose of the Department is to:
Collaborate with all Departments
Identify Functional Requirements and Integrate Systems working in Silos
Create Processes for Seamless Integration of Various Departmental procedure
Develop SoPs, User Manuals
Focus on One Single Data Base
Maintain One Single Master Data
Handle One Algorithm for capturing of data for generation of invoices
Schedule Invoicing automating the process
Automate Receipts Accounting and Collection without any human interference.
Interactive Portal for Ease of doing business ie Suvidha to Airlines, Agencies ie external Stakeholders
Interactive Portal Suvidha to Various Departments and Local Airports
The Roles and Responsibilities of CB&PS is
Master data updation to be done by authorized officials of CB & PS
System verification of the existing master data and the billing engine to be done by CB & PS.
Timely issue of invoices to be monitored and in exceptional cases of deviation in timelines, etc., suitable approval should be obtained from the competent Authority by a Committee to be nominated for this purpose.
Schedule of Billing, SoP of each activity should be developed with roles and responsibilities of officials dealing with CB & PS at CHQ/Regions/Airports level.
All master data should be checked and sanctified periodically. Any change in the master data or in business rules or algorithm should be authorized by two officials one from Finance and another from concerned Department. For Instance, to have a single data source for Aeronautical Billing,
Work out for All airports should be covered under ATC Automation and AMHS output as primary source of data.
Likewise for Non-Aeronautical Award Letters should be regularly verified and updated in system.
Monitor Collection and Clearing of Bills
Monitor and Automate TDS Reconciliation & GST Reconciliation
Upgrade and Monitor Invoicing Data Gateway Regularly
aai [dot] aero
